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Assistant Maintenance Manager
Fixing Before It Breaks: Proactive Maintenance that Keeps Your Property Running Smoothly
Keep things running smoothly. An Assistant Maintenance Manager tackles repairs, schedules contractors, and ensures your property stays in top condition.
Featured Tools We Use
FacilityDude, AppFolio Property Manager, Buildium, Fixflo, Xero
All-Inclusive Prices
After completing your free trial, if you find the need to retain your assistant and would like to ensure that your work is completed by the same expert, you can upgrade to a paid plan.
We have Options for Project Based Flat Fees & Hourly Rates. For Regular and Specific tasks like admin assistant, an hourly rate is more cost-effective.
For one-time or assorted tasks like personal assistants, a per-task plan is more effective.
You can delegate your work to a dedicated
Assistant Maintenance Manager
All-Inclusive Prices Start At
$8.95/Hr
Non-Disclosure Agreement
We know the importance of Privacy. We provide a comprehensive & enforceable Non-Disclosure Agreement
Operations Manager
Free services of an Operations Manager are Included in each plan, A Dedicated Operations Manager handles your day to day work, ensures it is
100% Money Back Gaurantee
After the completion of your Free Trial, if for any reason during the course of your plan, if you are unhappy
Pre-Trained backup assistants
In Addition to your Operations Manager & your dedicated Assistant, we also provide a complimentary back-up
Assistant Maintenance Manager
Exhaustive List of What To Expect From Us
III. Repair and Maintenance Tasks:
Basic Electrical and Plumbing Repairs: Replace light bulbs, switches, and fixtures. Handle minor plumbing issues like clogged drains and leaky faucets. Perform routine electrical maintenance and troubleshooting.
Carpentry and Painting Repairs: Fix minor woodwork damage, loose handles, and sticking doors. Touch up paint jobs and address chipped walls or scratches. Perform basic flooring repairs and replacements.
Landscaping and Groundskeeping: Maintain landscaping including mowing lawns, trimming hedges, and weeding gardens. Clear snow and ice during winter months. Ensure proper trash collection and disposal.
An Assistant Maintenance Manager plays a crucial role in ensuring the smooth operation and upkeep of facilities, buildings, and equipment. Here's a breakdown of their responsibilities, categorized into different stages with specific task examples to reach the desired:
I. Preventive Maintenance and Inspections:
Develop and Implement Maintenance Schedules: Create and update preventive maintenance schedules for equipment, grounds, and building systems. Schedule inspections for fire alarms, safety equipment, and building infrastructure. Ensure proper documentation and tracking of completed maintenance tasks.
Conduct Routine Inspections: Inspect facilities regularly for potential problems and safety hazards.
Identify worn-out components, leaking fluids, and malfunctioning equipment. Document observations and report issues to the Maintenance Manager.
Maintain Inventory and Order Supplies: Monitor inventory levels of key maintenance supplies and parts.
Forecast future needs and place timely orders to avoid shortages. Manage deliveries and store supplies in designated locations.
II. Work Order Management and Coordination:
Receive and Prioritize Work Orders: Log work orders submitted by tenants, residents, or other staff.
Assess urgency and prioritize work based on severity and potential impact. Communicate status updates and expected completion times to stakeholders.
Assign and Schedule Work: Assign tasks to appropriate maintenance personnel based on skillset and availability. Schedule repairs and maintenance activities to minimize disruption. Coordinate with contractors and external service providers if necessary.
Track and Monitor Work Progress: Monitor progress of assigned work orders and ensure timelines are met.
Address any roadblocks or unexpected issues that arise. Close out work orders and collect feedback upon completion.
IV. Administrative and Reporting:
Maintain Maintenance Records and Documentation: Update maintenance logs and keep track of completed repairs and replacements. File work orders, invoices, and other essential documents. Generate reports on maintenance activities and budget expenditures.
Communication and Collaboration: Communicate effectively with tenants, residents, and other staff regarding maintenance issues. Collaborate with the Maintenance Manager and other departments to address complex problems. Attend meetings and participate in project planning and discussions.
Budget Management and Cost Control: Assist with managing the maintenance budget and tracking expenses. Identify opportunities for cost savings and resource optimization. Research and recommend cost-effective solutions for repairs and maintenance needs.